HR Administrator (Maternity Cover)


Job Details


Liverpool Head Office

Contract Type


Working Pattern

Full Time


Competitive Plus Benefits

Closing Date

16/04/2021 22:45

About the Role

We are looking for a HR Administrator (Mat Cover) to join the team. As an HR Administrator you will support the HR Shared Services team to provide a proactive, professional and comprehensive HR service to our Distribution Centres, Retail Stores and HR Business Partners, ensuring that all HR administration is completed in a consistent, structured and accurate manner.

  • Responsible for all new starter documentation and administration of all permanent recruitment across the Distribution Centres and Retail Stores including inductions, payroll paperwork and creating new starter personnel files.
  • Responsible for monitoring probationary periods, producing letters to confirm extensions and reviews when required.
  • Responsible for all filing within the departments, ensuring personnel files for all employees are maintained and kept up to date
  • Monitor Disclosure Scotland certificates for new starters with the Distribution Centres to ensure submission within deadline, identifying any content of a concerning nature and raising this with the appropriate HR colleagues.
  • Responsible for monitoring and maintaining employment references, ensuring that they are held for all employees and responding to requests for references for ex-employees and financial companies.
  • Responsible for the tracking, monitoring & validating paperwork relating to the furlough process
  • Provide administrative support on an ad hoc basis to produce employee information, standard letters, memos, payroll paperwork and internal and external mail.
  • Responsible for monitoring AWOL absent colleges, producing letters and associated administration
  • Provide ‘Reports’ when required to support the HR Function.
  • Responsible for the tracking, monitoring, collating & validating paperwork relating to various HR activities such as leavers, and Subject Access Requests.

About You

  • Solid administrative experience
  • Good verbal communication skills, both vertically and horizontally
  • Experienced in Microsoft Word and Excel
  • Strong interpersonal and written communication skills
  • Previous experience in an HR environment is desirable

About Matalan

Founded in the early 1980s by John Hargreaves in Liverpool, Matalan is proud to serve its customers excellent quality at great value. With over 200 stores in the UK, a growing online presence and over 15,000 employees, working here is exciting, challenging, and above all fun! As part of the Matalan family you can expect some great benefits and the opportunity to be part of our exciting vision - to become the UK’s most trusted value retailer. This is Retail Made Real.
Matalan value diversity and don’t discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to being an equal opportunities employer and encourage applications from all communities.

Matalan wants to see every candidate performing at their best throughout the application and interview process and ultimately, in their role. We therefore encourage you to inform us of any reasonable adjustments you might need to enable this.

In the event that a high volume of suitable applications are received, the post may close prior to the specified closing date. Please apply as soon as possible if interested. 



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HR Advisor
HR Administrator (Maternity Cover)